Privacy Policy

 

Effective Date: 25/032025

1. Introduction

<imnd Sciences Academy(“we,” “us,” or “our”) is dedicated to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, and share information about you through our website (w3reg.io) and related services. We adhere to the UK General Data Protection Regulation (GDPR), the UK Data Protection Act 2018, and applicable US federal and state privacy laws.  

2. Data Controller

The data controller responsible for your personal information is:

team@mindsciences.academy

WNode Ltd Company Number 16363136 

Trading As Mind Sciences Academy

Unit A, James Carter Road, Mildenhall. IP28 7DE

United Kingdom

3. Information We Collect

We collect information from you through various means:

• Information You Provide Directly:

  • Account registration: We collect your name, email address, contact details, and any other information you provide during account setup.

  • Service usage: We gather data on your activities, including domain registrations, website usage, and communication preferences.

  • Support and inquiries: We collect your contact information and the content of your communications when you contact us for support or inquiries.

  • Payment information: While we do not store full payment card details, we collect information necessary to process your payments, which is then securely transmitted to our payment processor, Stripe.com.

• Information Collected Automatically:

  • Cookies and similar technologies: We use cookies, web beacons, and similar technologies to collect information about your browsing activities, such as your IP address, browser type, device information, and browsing patterns.  

  • Website interactions: We collect data on your interactions with our website and services, including pages visited, links clicked, and time spent on our site.

• Information from Third Parties:

  • Payment processors: We receive information from Stripe.com regarding your payment transactions.

  • Domain registries: We receive and transmit information from domain registries and ICANN for domain registration purposes.

  • Analytics providers: We may use third party analytics tools to better understand website usage.

4. How We Use Your Information

We use your information for the following purposes:

• Service provision: To provide and maintain our services, including domain registration, website hosting, and customer support.  

• Transaction processing: To process your payments and manage your account.

• Communication: To communicate with you about our services, updates, and support.

• Service improvement: To enhance our website and services based on user feedback and analytics.

• Rationalization: To personalise your experience and provide tailored content.

• Legal compliance: To comply with legal obligations, such as responding to legal requests and preventing fraud.

• Security and fraud prevention: To protect our services and users from fraud and abuse.

• Domain registration requirements: To fulfil our obligations as an ICANN accredited domain registrar.

5. Legal Basis for Processing (UK GDPR)

For users in the UK, our legal basis for processing your personal information includes:

• Contractual necessity: Processing is necessary to fulfill our contractual obligations to you.

• Legal obligation: Processing is necessary to comply with legal requirements.

• Legitimate interests: Processing is necessary for our legitimate interests, provided your rights and interests do not override those interests.  

• Consent: In certain cases, we may rely on your explicit consent to process your information.

6. Sharing Your Information

We may share your information with the following:

• Service providers: We share information with third-party service providers, including Stripe.com (our payment processor), hosting providers, analytics providers, and other vendors who assist us in providing our services.

  • Stripe.com: We utilise Stripe.com to process your payment transactions. We do not store your full payment card details. Stripe.com’s privacy policy applies to their processing of your payment information.

• Domain registries and ICANN: As a domain registrar, we are required to share certain information with domain registries and ICANN, which may be publicly accessible through WHOIS databases.

• Legal authorities: We may disclose your information to comply with legal obligations, such as responding to subpoenas, court orders, or other legal requests.  

• Business transfers: In the event of a merger, acquisition, or sale of assets, we may transfer your information to the acquiring entity.  

• With your consent: We may share your information with third parties when we have your explicit consent.

7. International Data Transfers

As we operate globally, your information may be transferred to and processed in countries outside your own, including the United States. We implement appropriate safeguards, such as Standard Contractual Clauses, to ensure that your information is protected in accordance with this Privacy Policy and applicable data protection laws.  

8. Data Security

We implement robust technical and organizational measures to protect your information from unauthorised access, disclosure, alteration, and destruction. We use encryption, access controls, and other security measures to safeguard your data.  

9. Data Retention

We retain your information for as long as necessary to provide you with our services, comply with legal obligations, and resolve disputes. Specific data retention periods are as follows:  

• Account information: Retained for the duration of your active account and for a reasonable period thereafter for legal and administrative purposes.

• Transaction data: Retained for as long as required by applicable tax and accounting laws.

• Communication records: Retained for a reasonable period to address support inquiries and legal obligations.

• Domain registration data: Retained as per ICANN and registry rules.

10. Your Rights

You have the following rights regarding your personal information:

• Right to access: You can request access to the personal information we hold about you.

• Right to rectification: You can request that we correct any inaccurate or incomplete personal information.  

• Right to erasure (right to be forgotten): You can request that we delete your personal information.  

• Right to restriction of processing: You can request that we restrict the processing of your personal information.

• Right to data portability: You can receive your personal information in a structured, commonly used, and machine-readable format.

• Right to object: You can object to the processing of your personal information.  

• Right to withdraw consent: You can withdraw your consent at any time.  

• Right to lodge a complaint: You can lodge a complaint with the Information Commissioner’s Office (ICO) in the UK.

11. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your browsing experience and collect information about your activities. You can manage your cookie preferences through your browser settings. Please review our cookie policy for detailed information.  

12. Children’s Privacy

Our services are not intended for children under the age of 13 (or the applicable age of consent in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete it.  

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on our website and, where appropriate, notifying you by email.  

14. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

team@minscinences.academy

WNode Ltd Company Number 16363136 

Trading As Mind Sciences Academy

Unit A, James Carter Road, Mildenhall. IP28 7DE